PRIVACY POLICY

Last Updated: December 08 2025

1. Introduction

This Privacy Policy explains how The League of Nations, operated by the Smart Power Institute, collects, uses, stores, and protects your personal data.

We comply with:

EU General Data Protection Regulation (GDPR)
UK GDPR
Data Protection Act 2018 (UK)

The Smart Power Institute is the Data Controller for all processing carried out through The League of Nations.

2. Personal Data We Collect

2.1 Data You Provide

We collect the following personal data when you interact with us:

Email address — when subscribing to newsletters or creating an account

We do not sell or share this data with third parties.

We collect standard engagement metrics, such as:

Email open rates
Link clicks
Engagement behaviour

These are used solely to improve our communications and content. The data is not shared with third parties.

2.3 Cookies and Web App Use

We use:

Functional cookies to operate our web apps
Analytical cookies to improve features and performance

We do not use advertising or tracking cookies.
Cookie data is not shared externally.

2.4 Surveys

We may use third-party survey tools in newsletters or web apps.

All survey responses are fully anonymised
Aggregated results may be published or shared on social media or with partners
No identifiable personal data is shared

3. Legal Bases for Processing

Under EU GDPR and UK GDPR, we process personal data based on:

Consent — for newsletters, cookies requiring consent, analytics, and survey participation
Legitimate Interests — to maintain functionality, security, and performance of our Services

You may withdraw consent at any time.

4. Data Storage and Transfers

Our primary servers are located in the Netherlands (EEA).
If we use processors located outside the EEA or UK, we ensure lawful transfer mechanisms such as:
- EU Standard Contractual Clauses (SCCs)
- UK International Data Transfer Addendum
- Adequacy decisions

All processors must comply with EU and UK GDPR requirements.

5. Data Retention

We retain your personal data only as long as necessary for its intended purpose.
If you unsubscribe from our newsletters, your email address and corresponding data will be permanently deleted within a reasonable period.

6. Your Data Protection Rights

You have the following rights under EU and UK law:

Right of access
Right to rectification
Right to erasure
Right to withdraw consent
Right to restrict or object to processing
Right to data portability
Right to lodge a complaint with a supervisory authority

Supervisory Authorities

EU: Your national Data Protection Authority
UK: Information Commissioner’s Office (ICO) — www.ico.org.uk

To exercise your rights, contact:
leagueofnations@smartpower.institute

We do not sell or share your personal data with third parties.
The only exceptions are:

Compliance with legal obligations
Sharing anonymised, aggregate survey data (never identifiable)

8. Security

We use appropriate technical and organisational measures to safeguard your personal data, including secure servers, encryption, and controlled access procedures.

9. Children’s Privacy

Our Services are not intended for individuals under 16.
We do not knowingly collect personal data from minors.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Updated versions will be posted with a new effective date.

11. Contact

For privacy-related questions or requests, contact:
leagueofnations@smartpower.institute